Entering credit invoices from 3-2 Receivable Invoices-Credits

When you apply a credit, Sage 100 Contractor adjusts the invoice and job balance. If the credit has a balance after applying it to an invoice, Sage 100 Contractor assigns the credit status 1-Open, but if the entire amount of the credit is applied, Sage 100 Contractor assigns it status 4-Paid.

Here are some other points to consider:

• When entering cash receipts, you can apply the credit invoice. How?
• You can review the record totals before saving the invoice or credit. On the Options menu, click Calculate.
• You can provide part numbers on an invoice. Sage 100 Contractor only includes the parts on the invoice, and does not use the part information elsewhere.
• When you enter a tax district number in the Tax District text box, you can select which items to tax. In the Taxable column, type Yes if the item is taxable, or No if the item is non-taxable.

To enter a credit invoice:

1. Open 3-2 Receivable Invoices/Credits.
2. In the document header section:
   1. In the Invoice# text box, enter the credit invoice number.
   2. In the Date text box, enter the date of the invoice.
   3. In the Job text box, enter the job number.
   4. If the job uses phases, enter the phase number in the Phase text box.
   5. In the Description text box, enter a brief statement about the invoice.
   6. In the Due Date text box, enter the invoice due date.
   7. In the Discount Date text box, enter the due date by which payment must be received for the discount to apply.
   8. In the Status list, click the invoice status. How?
   9. In the Type list, click the invoice type. How?
3. In the grid, for each item:
   1. In the Description cell, enter a brief statement about the item.
   2. In the Quantity cell, enter the quantity of items as a negative amount.
   3. In the Price cell, enter the price for a single item.
   4. In the Account cell, enter the ledger account number.
4. Click kFile > Save.